Can’t find a total headcount. The main reason I’m trying this.

Angelica Carrasco

• December 14, 2025 19:45

I have a 40 showing on the “Attendee” list under “All Guests”. But I have 80 showing on “invitee list” as “Guests on List”. Some of the guest’s I’ve marked as “Attending” myself - for a total quantity of attending near 60. But that doesn’t appear as the total on the “check in” or “Review Attendance” llist - still at 40. Where can I get a total headcount of people who have RSVP’d or who I have marked as “attending” for them, so we know how much food etc., and capacity to plan for?

0

• Official comment

  

  RSVPify Support Team

  • December 15, 2025 17:52

  Hello Angelica,
  
  Thank you for reaching out!

  Great question,this is a really common point of confusion, so you’re not alone 😊

  Here’s how those numbers work and where to find the best headcount for planning:

  • Invitee list / “Guests on List” (80) = everyone you’ve added, whether they’ve responded or not

  • Attendee / Check-In / Review Attendance (40) = guests currently counted for event-day check-in, not total planning headcount

  For food and capacity planning, the best place to look is:

  Event Dashboard → Reports→ Overview

  From there:

  1. Filter by RSVP Status = Attending

  2. Make sure you’re looking at the total quantity, especially if plus-ones are enabled

  This view includes:

  • Guests who RSVP’d “Yes”

  • Guests you manually marked as attending

  • Plus-ones and guest quantities

  The Check-In and Review Attendance lists are meant for day-of tracking, so they often show a lower number than your true expected headcount.

  Hope that helps ,happy to clarify further if needed!

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